How To Get a Cleaner Office? 9 Fail-Proof Ways To Have a Productive Workspace
Whether you’re working in the confines of your home or an office environment, it’s almost guaranteed that you’re surrounded by ‘stuff’—too much stuff.
Now, having a cluttered workspace isn’t necessarily a bad thing. It’s all about how you go about organizing to ensure a functional and productive work atmosphere. And in this article, we’ll give you nine fail-proof tips to get a cleaner office that will undoubtedly spur you to get things done!
Stick to a Cleaning Routine
Of course, you can’t expect a cleaner office without actually putting in the time and effort to do the cleaning. But don’t worry, it doesn’t have to be any more than an hour of your time each week. You just need to stick to a cleaning routine that works for you.
First things first, pick the day that best suits your schedule for cleaning your office space. Once you’ve set a date, make it a habit to start working on that day.
Then, create a list of tasks that you need to do to achieve a cleaner office. You can separate them into categories like organizing, decluttering, and cleaning. Not only will this help you stay focused on what needs to be done, but it also gives you more time to start enjoying your much cleaner workspace.
Have an Intuitive Workspace Layout
How your table, cabinets, and drawers are laid out can make a big difference in how your workspace looks and your workflow. While there’s no ‘perfect’ way to organize your area, you should put some thought into how you want it to function.
Try not to go for a completely symmetrical layout as this can cause clutter since nothing will have a designated place to be stored. Instead, try organizing things based on use and frequency of access. If you’re always reaching for a particular stationery every day, put it at arm’s reach. That way, you won’t have to keep looking for it when you need to use it.
Also, ensure that everything has its own designated space and that there are no items tucked within other items. This is for safety reasons as well as organization. For instance, you don’t want to have loose cords lying around because it can cause tripping.
Invest in Desk Dividers and Small Trash Bins
As you plan your workspace layout, try to think about what would make your office more functional such as investing in desk dividers and small trash bins.
For example, you can use a divider to separate things like your monitor, keyboard, and mouse from the rest of the items on your desk. This way everything will be within easy reach and you don’t have to worry about bumping into things.
As for the trash bins, you might want to put one near your desk and another inside your cabinet or drawer. This will let you keep all of your refuse under control without overfilling the bin. With these two additions alone, you’ll notice a cleaner office in no time!
Let Go of Piles of Paper and Constant Clutter
Not every piece of paper deserves a spot on your desk. If you find yourself constantly staring at piles and piles of paper, perhaps it’s time to figure out which ones you can let go of.
For example, you’ve got a bunch of credit card bills and receipts from months or years back. You might want to consider shredding those that you won’t really need anymore. Not only will this lessen the clutter in your workspace, but it will also help you keep your private information safe and secure.
Keep Your Documents in Binders
If you’re also dealing with a ton of documents, it’s best to organize them in binders. For instance, you can color-code your file folders according to projects or clients and keep each set in a binder.
You might also want to consider investing in a multi-binder so that you have all of your files from different projects in one place. This way, you won’t have to worry about losing or misplacing anything. Plus, you’ll definitely have a much cleaner office that’s more conducive to your work.
Have a Designated Area for Incoming Papers
Just like you need to let go of certain documents, it’s also important to know which ones are coming in. For example, if you work in an office where there’s someone responsible for filing or answering the phone, you can have a designated place where they can put your incoming papers after scanning them first.
This way, your workspace won’t get cluttered and you’ll never miss out on anything important.
Use a Mail Tray or Basket to Gather Up Your Incoming Papers
If you’re the person in charge of incoming papers, it’s best to use something like a mail tray or basket to gather them up. This way, everything will stay organized and your cleaner office will be clutter-free.
Having a designated place for incoming papers will also prevent you or anyone else from losing anything. You or your co-worker can easily sort through the available documents and figure out what needs to be done next, whether it’s filing, scanning, or putting it into a binder.
Rent a Private Mailbox
This one’s perfect especially for those who have their workspace in their own homes. If you’re tired of dealing with piles and piles of mail, you might want to consider renting a private mailbox.
This way, everything will be kept separate from your personal documents and it’s easy to sort through them when necessary. You won’t have to worry about wasting time sifting through all the junk mail because everything comes in one place: your very own mailbox.
Cleaner Office: Use Sticky Notes!
Sticky notes are incredibly useful, especially for those who work in an office where there’s constant action or a great deal of team collaboration.
You can write down on your sticky notes reminders, ideas, and comments from other people on your project so that they’ll be easier to remember. Not only will this help you keep things organized, but it will also make it less confusing for everybody involved.
Paper documents are no longer the only way to keep information in one place. You can always back up your files on your computer or create your own cloud so that you can access them anywhere. This will help you lessen the clutter that comes with paper documents which also prevents you from having a cleaner office space.
In addition, you’ll also have access to your information from any device as long as you have an Internet connection. So even if you’re on a business trip or vacation, you’ll never miss out on anything important again!
Need an Extra Hand?
Whether you need an extra hand in binding your documents, shredding your piles of papers, or getting all the office supplies you need to get your workspace in order, Pack & Mail Plus can help!
At Pack & Mail Plus, we provide a number of services to help you manage your paper clutter so that it doesn’t interfere with your productivity. We can also take care of the things that you don’t have time for anymore, such as printing, filing, and organizing all those important documents! Plus, we offer mailbox rental services so you can easily separate your personal and business life!
Just swing by our store or give us a call to know more about how we can help you achieve that cleaner office!
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